Managing Sessions
View session details, manage bookings, and take attendance
Managing Sessions
Individual sessions are the actual class instances that clients book into. You can manage each session independently, even if it was created by a recurring rule.
Session Detail View
Click on any session from the schedule, dashboard, or session list to open the session detail view. This view shows everything about the session at a glance:
📅
Session Info
Date, time, location, instructor, service type, and capacity
👥
Attendees & Waitlist
Full list of booked clients and waitlisted participants
📋
Take Attendance
Mark clients as present or absent, with membership status indicators
🎫
Membership Info
See each attendee's membership status at a glance (active, expired, or none)
Session Actions
✏️
Edit Session
Change time, capacity, location, or instructor
❌
Cancel Session
Cancel a session and notify all booked clients
✅
Mark All Present
Mark all confirmed clients as present in one click
➕
Quick Create
Click an empty slot on the weekly grid to create a session
Cancelling a Session
When you cancel a session, all booked clients are automatically notified by email. Their membership credits are refunded according to the cancellation policy.
⚠️
Cancelled sessions cannot be un-cancelled. If you need to reschedule, cancel the original and create a new session.